Introduction

Sharing your Gigasheet upload can allow your team or public access to your data. This article covers the basics and how-to's on sheet sharing.

TABLE OF CONTENTS

• Sharing Sheets Privately or Teams (Login Required)
• How to Share Sheets
• Viewing Shared Sheets
• How to Share Folders
• Sharing Sheets Publicly (No Login Required)
• Removing Access

Sharing Sheets Privately or Teams (Login Required)

Gigasheet sheets can be set to allow view-only access to a specific email so that it can be privately shared. Sharing private will not allow anyone access to the link unless they are logged in with the shared email. Use Share Privately when you want to present datasets to a specific audience.

How to Share Sheets

There are two ways to share your sheet:

1. Share within a sheet by clicking the Share button at the top of your sheet.  

2.  Share from the Library by clicking the three dots next to a sheet and selecting Share from the options.

Once the sharing pop-up appears, enter the email address of the person(s) you’d like to share the file with. You can optionally include a message. Before sending, be sure to select a Viewer or Editor role from the dropdown menu—this step is required. Then click Invite to complete the sharing process and notify the recipient(s).

Editor access allows the invited user to perform actions such as combining and splitting columns, deleting rows and columns, deduplicating data, and saving changes to the sheet. Please note that anyone you invite will need to create a Gigasheet account and log in to access the shared file.

Viewing Shared Sheets

To view sheets that have been shared to your Gigasheet account, navigate to your library and select "Shared with me"

How to Share Folders

You can also share an entire folder, allowing your collaborators to add new sheets as well as work on files in the folder. To share a folder, navigate to Your Library > Select folder to share > Share

Sharing Sheets Publicly (No Login Required)

Gigasheet sheets can be set to allow view-only access to the general public. Anyone with the link will be able to access the sheet, and no Gigasheet authentication is then required to view it. Use Share Publicly when you want to present datasets to an anonymous audience.

To Share Publicly, click File -> Share, and then toggle to the "Share Publicly" dropdown.  After doing so, toggle the Enable Public Link option. Then, select the "Copy Link" button

The filter and group state are saved, and can be modified there in the public sheet. Anonymous users can likewise pivot on the data as well. The ability to run functions like Formulas, Enrichments, and Cross File VLookups, or modify Columns via splits and combines, is not available in the Public view of the sheet.

Removing Access

To remove access for a email, simply select the delete option: